The documents to gather when an employee joins
An onboarding file is assembled in a week and chased over four emails. The tool says what is missing in one go.
Or drop the hiring documents already received here. Nothing is sent: everything stays in this tab.
The expected documents
| Document | How many, and on what condition |
|---|---|
| Pièce d'identité en cours de validité | once |
| Relevé d'identité bancaire | once |
| Justificatif de domicile | less than 3 months old |
| Contrat de travail signé | once |
| Diplôme ou titre requis pour le poste | optional |
| Visite d'information et de prévention | optional |
Source: obligations d'embauche courantes ; la convention collective peut en ajouter. List reviewed on 2026-09-24.
What may not be demanded
- l'avis d'impôt d'un salarié ne peut pas être exigé à l'embauche
- un relevé de compte ne peut pas être exigé à l'embauche
When to use it
An HR assistant handles ten arrivals a month and chases each one by hand.
Or an accounting firm receives its clients' onboarding files and must check they are complete before filing.
What this tool does
- Onboarding documents: identity document, bank details, proof of address, signed contract, and depending on the role the qualification and the occupational health appointment.
- What an employer may not demand: an employee's tax assessment and bank statements are none of the employer's business. When they are in the folder, the tool flags them.
- A chasing message ready to send to the employee, quoting no sensitive data.
What it does not do: the tool does not check that a residence permit allows work, and it replaces no filing obligation.
What is read in the document
- The type of each document, its date and the person.
No file is uploaded: the folder is read by your browser, in this tab, and the page is not allowed to open a connection to any other site.
Frequently asked questions
- Why flag a tax assessment in an onboarding file?
- Because it has no business being there. An employer who keeps documents they may not ask for is exposed, and most of the time it arrived by accident, in a folder forwarded wholesale.
- Is the employment contract identified?
- Yes, and it is distinguished from an ordinary contract. An amendment, however, is not yet.
The other tools
- Check against a list of expected documents : The heart of the tool: present, missing, doubtful, extra.
- Mortgage application file : The documents of a mortgage file, per borrower and co-borrower.
- Rental application file : The documents a rental applicant may be asked for, and those they may not.
- Public tender application : The certificates of an application, with their validity dates.
- Insurance claim file : Report, insurance, quotes, invoices, certificate: what is missing from the file.